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No matter how digital the world goes, there are times when we feel the need for a physical copy. Whether you want a black and white print of your assignment or a colourful copy of your favourite family photo, there is a printer for you. As so many types are available in the market and the cost varies, it can be difficult to choose one. This guide will help you choose based on your need.

Device Type

Printers come with a variety of functions and print types. Before investing in a printer, consider what your requirements are, what kinds of functions you prefer and which model would best serve you. The table below helps provide clarity on the functions and types of printers you can choose from.

Multifunctional/All-in-one Only Printer Mini/Photo Printer
Printing
Copying
Scanning
Fax
Optional
Monochrome Printing
Colour Printing
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Monochrome printers are printers that only use black ink to print. Monochrome printers are more suitable for professional printing in offices.

Printer Technology

  • Inkjet technology uses drops of ink to print on paper or plastic
  • Ideal for printing colour and black and white documents at home
  • Cartridge ink may dry out if not used for a longer period
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  • Inkjet technology uses drops of ink to print on paper or plastic
  • Ideal for printing graphics and images on paper
  • Has higher page yield compared to inkjet printers
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  • Uses electrically charged toner and laser to print on paper
  • Commonly used to print in black and white
  • Laser toner doesn’t dry out if left unused for a long time
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  • Mainly used to print photographs and images
  • Ideal for printing photographs from mobile phones and social media
  • Ink may dry out if not used for a longer period
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Usage Types

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Home printers help with important documents and school work

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Prints come in either black and white, or colour, and have limited volume

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These printers are easy to connect and use

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Recommended Printer: Inkjet Printer or Ink Tank Printer

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Office printers provide a large volume of documents at a faster pace

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Office printers provide a large volume of documents at a faster pace. Mostly print in black and white (and colour for specific situations), making them cost-efficient

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These printers have the ability to connect to the office network for secured usage

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Recommended Printer: Laser Printer (with a colour printing function, if needed)

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Connect your printer to devices using wired options like LAN and USB cables or wireless options like Wi-Fi and Bluetooth

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Some printers are compatible with Apple AirDrop, which allows you to print documents directly from your Apple devices

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Choose your printer based on your connectivity type

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Recommended Printer: Wi-Fi and Bluetooth-enabled printers with wired connectivity options

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Key Specifications

  • Refers to the number of pages a printer can deliver in a month without breaking down
  • Choose a higher monthly duty cycle printer for high print volumes to avoid wear and tear
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  • It is measured in pages per minute (ppm)
  • Should be considered when buying a printer for high volume usage
  • Measure printing speed with an A4-sized paper
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  • Page yield is the estimated number of pages that can be printed with a printer cartridge
  • The actual page yield depends on the toner or ink coverage of the document, number of pages per job, paper size and print frequency
  • High page yield printers are good for frequent usage and lower ones are good for leisurely usage
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Approximate Maximum Monthly Print Cycle:
1000

Printing Speed in Pages Per Minute (PPM):
16ppm - colour print, 20ppm - black and white print

Print Resolution in Dots Per Inch (DPI):
1200 x 1200 dpi - black and white, 4800 x 1200 dpi - colour

Approximate Page Yield Per Toner Cartridge:
120 - 480 pages - black and white

Usage:
Home

Approximate Maximum Monthly Print Cycle:
15000 - black and white printing, 8000 - colour printing

Printing Speed in Pages Per Minute (PPM):
16ppm - colour print, 20ppm - black and white print

Print Resolution in Dots Per Inch (DPI):
1200 x 1200 dpi - black and white, 4800 x 1200 dpi - colour

Approximate Page Yield Per Toner Cartridge:
6000 - 8000 pages

Usage:
Home and office

Approximate Maximum Monthly Print Cycle:
100

Printing Speed in Pages Per Minute (PPM):
1 photo per minute

Print Resolution in Dots Per Inch (DPI):
314 x 400 dpi - 2”x3” size photo paper

Usage:
Home

Approximate Maximum Monthly Print Cycle:
8000-10000

Printing Speed in Pages Per Minute (PPM):
18-20ppm

Print Resolution in Dots Per Inch (DPI):
600 x 600 dpi

Approximate Page Yield Per Toner Cartridge:
1500 - 2000 pages

Usage:
Office

Features

Supported Paper Types

  • Various types of paper include glossy, matte, bright white, resume and photo and sizes of papers like A3, A4, envelope and SRA
  • You can select the printer based on the type and size of papers you prefer while printing
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Mobile Printing

  • To ease accessibility, many printers come with an option that allows you to print documents using mobile phones via Wi-Fi or Bluetooth connectivity
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ADF and Auto Duplex

  • Automatic Document Feeder (ADF) is a feature that lets the printer use an entire stack of paper for printing without user interference
  • Many printers also come with Auto Duplex, which prints on both sides of the paper automatically
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Features

  • A printer’s most important part is the source of ink or toner
  • An Inkjet printer uses ink cartridges of black colour for monotone printing and cyan, yellow and magenta for coloured printing
  • Every Inkjet printer uses a specific type of cartridge, which needs to be considered before buying a refill cartridge
  • Laser printers use toner drums to print, which need to be changed once the toner is exhausted
  • An ink tank printer needs to refill the ink tanks, which can be done by using ink bottles that come in 4 colours, namely, black, cyan, yellow and magenta
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